Election/By-Laws Committee Meeting

Thursday, July 21 2005 at 7p.m.
Location: 3759 Barry Avenue (just north of Venice Blvd.)

Minutes

Meeting was called to order at 7:05 pm. Those in attendance were Rob Kadota and Ken Marsh.

Introductions

Public Comment - None

Review of current MVCC Bylaws and Election Procedures and DONE Election Procedure Materials

Copies of the current MVCC Bylaws, MVCC Election Procedures, MVCC Candidate Packets were distributed
as reference materials. Rob shared a print out from the DONE web site of a summary of NC’s bylaws as well as a sample of various NCs definition of “stakeholder.” See appendix A.

The one issue that was identified as a possible amendment to the bylaws was expanding the definition
of stakeholder. Committee decided to survey a sample of Neighborhood Councils on their experience of the cost/benefits of having a broader definition of stakeholder than MVCC. Ken M. will report back at the next meeting. Rob will inquire with DONE their experience related NCs with broader definitions. If the committee decides to continue exploring adopting a broader definition getting stakeholder input via an email or web based survey may prove useful.

No other bylaws were identified as needing revision. As an exercise, Rob will bring three different
sets of bylaws for the committee to review to further assess whether current MVCC bylaws are thought to be sufficient. By reviewing other NCs bylaws the committee might identify MVCC bylaws worth further consideration.

Develop tentative Election and Bylaws Future Agenda and Calendar 
Bylaws - June/July/August
	Review
	Revise
	Update

Election Procedures - August/September
	Review
	Revise
	Update

Candidate Outreach->Certification - December/January/February/March
	Special Election Newsletter
	Candidate Information Sessions
	Email outreach
	Special group presentations

Voter Outreach - February/March
	Decision 2006 Flyer
	Get out the vote – Flags/Banners

Election Procedure Implementation - March
	Candidate Forum


New Director Orientation -April (propose to executive committee)
	Brown Act
	Robert’s Rules of Order
	At-Large vs. Zone Directors
	Web site utilization

New Board Strategic Planning -May/November (propose to executive committee)
	Team Building
	Goal Setting
	Budget Development
	Committee Orientation

Discuss Election Outreach and Marketing - Discussion tabled to next meeting

Review current Election Committee budget and needed revisions - Discussion tabled to next meeting

Public Comment - None

Future Agenda Items
	Utilization of paid staff to assist directors and committees or creation of stipend commisioners
	Use of biweekly email messages to convey important election/outreach information

Adjournment - Meeting adjourned at 8:15 p.m.

APPENDIX A
Definitions of “Stakeholder” by Neighborhood Councils*


Mar Vista CC
A Stakeholder is any individual living, working or owning property within the
Boundaries of the Community Council.

Bel-Air Beverly Crest NC
A Stakeholder is any individual who lives, works, or owns property within the
boundaries of the Neighborhood Council. In addition, a stakeholder may be identified
by participation in community organizations, neighborhood associations,
homeowners associations, apartment/ condo associations, resident associations,
school/ parent group, faith-based organizations, educational institutions, non-profit
organizations, and /or business district.

Grass Roots Venice NC
Stakeholders are individuals who live, work or own any property within the GRVNC
boundaries. In addition, a Stakeholder may be identified by participation in
educational institutions, religious institutions, community organizations or non-profit
organizations, block clubs, neighborhood associations, homeowners assoc iation,
apartment associations, condominium associations, resident associations,
school/parent groups, faith-based groups and organizations, senior groups and
organizations, youth groups and organizations, chamber of commerce, business
improvement districts, service organizations, park advisory boards, boys and girls
clubs, cultural groups, environmental groups, code-watch, neighborhood watch,
police advisory board groups, and/or redevelopment action boards.

South Robertson NC
A. A Member (stakeholder) is any individual who lives, works, owns property, or
attends school and/or are members of congregations.

Northwest San Pedro NC (NWSPNC)
A. A Stakeholder is any individual who lives, works, owns property, or who
attends or whose children attend a public or private school within the
boundaries set forth by NWSPNC. An organizational stakeholder is any
religious, community business or fraternal organization active within the
boundaries set forth by NWSPNC.

Wilmington NC
A. A stakeholder is anyone who lives, works, attends church, participates in an
organization, or owns or rents a business or property within the Wilmington
Neighborhood Council boundaries.


* www.lacity.org/done/bylaws/donebylaws236228929_04202005.pdf
Updated November 17, 2003